Privacy notice

Who we are

SUSTAINEXUS MTÜ, an Estonian non-profit association with its registered office in Tallinn, is the controller of personal data processed through this website. Contact: admin@sustainexus.dev.

What this website collects

• Emails you send us. If you write to us, we receive your email address and whatever you tell us. We use it only to reply and to handle your request, and keep it for as long as the conversation or relationship needs it.
• Technical logs. Our hosting provider may record standard technical information such as IP address and browser type to deliver the site and keep it secure.

• The “Offer to help” form. If you use the form on our Get involved page we receive your name, email address, the way you would like to help, and any message you choose to add. We use them only to reply to you about volunteering. The form is processed by our hosting provider (Netlify), which stores the submission; we read submissions in Netlify and reply from our Google Workspace mailbox. We plan to delete submissions within 12 months unless you become a volunteer, in which case we keep your details while you volunteer.

• The “Work with us” enquiry form. If you use the form on our Work with us page we receive your name, organisation, country, work email address, the kind of help you need, your description, and, if you choose, a budget range and deadline. The legal basis is our legitimate interest in replying to your enquiry and, if you go on to work with us, preparing and performing a contract. The form is processed by Netlify, which stores the submission; we read submissions in Netlify and reply from our Google Workspace mailbox. We plan to delete enquiries that do not lead to work within 12 months. If we work together we keep the records the Estonian Accounting Act requires. Please do not send confidential or sensitive personal information in the form.

Cookies and measurement

This website sets no cookies of its own. We take part in Google Ad Grants, which gives non-profits free search advertising. To learn whether our ads lead to volunteer sign-ups, we may load Google's advertising measurement tag, but only after you choose “Accept” in the notice shown at the bottom of the page. If you decline, or do not answer, the tag is never loaded. You can change your choice at any time with the “Cookie settings” link in the footer.

If you accept, Google sets cookies on your device and receives information such as your IP address, the page you visited and whether you completed the form. Google processes this under its own terms and may do so outside the European Economic Area. We do not use the data for anything other than counting sign-ups from our ads. If we add other analytics, we will update this notice first.

Our platforms

OpenKnowledge and the Data Centre collect account and usage information. Each has its own notice that explains what it collects and why. Field projects collect data from people only with informed consent.

Your rights

Under the EU General Data Protection Regulation you can ask us to give you access to your data, correct it, delete it, restrict or object to its use, and receive a copy. Write to us to exercise any of these. You also have the right to complain to the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).

Changes

We will update this notice as our platforms launch and will date each version.