Transparency
How we are set up, and how we are held accountable
We are a small organisation asking for your trust. This page says plainly how we are structured and how we manage the risks that come with that.
Legal form
SUSTAINEXUS MTÜ is a non-profit association (mittetulundusühing) under Estonian law, with its registered office at Juhkentali tn 8, 10132 Tallinn, Estonia (registry code 80666960, registered on 20 January 2026). A non-profit association cannot distribute profits to its members; any surplus, including revenue from commercial use of our platforms, is reinvested in the mission.
Who governs it
The association has two members: an individual and a company. It is led by a management board, which is currently a single person, the founder. Major decisions, including the annual budget, any board compensation, and approval of the annual accounts, belong to the General Meeting of members.
We are open about the limits of this. A one-person board has no internal check on its own decisions, so we plan to add independent board capacity as the organisation grows, and in the meantime we compensate with documentation, external review and public disclosure.
The founder's other company
The company that is a founding member of SUSTAINEXUS (IntBioW OÜ) is owned and managed by the same person who leads SUSTAINEXUS. That is a conflict of interest by structure, and we do not hide it. How we manage it:
- Every transaction between the two organisations is recorded in advance with its business rationale.
- Transactions above a set value require an independent valuation, and all of them are approved formally and filed.
- Use of the company's equipment, software or staff time for SUSTAINEXUS is recorded as an in-kind contribution or a paid service at fair value, never as an informal favour.
- All related-party transactions are disclosed in our public annual report.
- When the founder's time is divided between the two organisations, deadlines to outside parties are honoured on both sides, and shortfalls are communicated in advance.
Compensation
Our statutes allow compensation for board members, approved by the General Meeting as part of the annual budget and reported to the tax authorities. Compensation is disclosed in the annual report.
What we commit to publish
- An independent annual audit of our financial statements.
- A public annual report that covers activities, results (including shortfalls), finances and related-party transactions.
- Our statutes and any changes to them.
Your data and our responsibilities
SUSTAINEXUS MTÜ is the data controller for the personal data collected through its platforms. Field data collected from people is gathered only with informed consent, protected, and shared more widely only in anonymised form. See our privacy notice.
Raise a concern
If you have a concern about safeguarding, data protection, conflicts of interest or anything else, write to admin@sustainexus.dev. We will acknowledge it and respond.